What makes a good email signature?
- Short: name, job title, one phone number, one website. Four lines are enough.
- Readable on a phone: no long banner, just a small logo image.
- Consistent: the same for the whole team, in your organization’s colors.
Frequently asked questions
How do I add the signature in Gmail?
Click “Copy signature”, then in Gmail: gear icon › See all settings › General › Signature › Create new. Paste (Ctrl+V or Cmd+V) into the box, then click Save Changes at the bottom of the page.
What about Outlook?
Outlook on the web: Settings › Mail › Compose and reply › Email signature. Outlook desktop: File › Options › Mail › Signatures. Paste the copied signature and save.
My logo does not show up for my recipients
Email apps only display images that are hosted online. Enter the address of an image already published on your website, or use the Pro plan: your saved logo is hosted for you.
Is my information sent anywhere?
No. The signature is built in your browser.
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